Emails are an essential element of online communication, but a professional touch can go a long way. Adding a signature in your Gmail messages allows you to include important contact information, links to your website or social network profiles, and even a personalized greeting.
This step-by-step guide will help you create and add a signature to your Gmail account, ensuring that your emails make a lasting and professional impression.
Gmail Signature & Its Importance
The text that appears as a footer after Gmail messages and serves as your email signature is typically your contact information or professional greetings. It usually includes name, designation, company name, contact details, image and social links etc.
There are several reasons for adding it to an email, but three main reasons are mentioned here:
Makes You Easily Recognizable
If your signature includes your email address, phone number, website information, and other details, it will be more noticeable when your recipients forward your email. People would need to go through a lengthy email trail to get those involved’s names and email addresses.
Serves as a Visitor Card
A Gmail signature provides essential information, similar to a visit or business card. When you use a Gmail signature, your business contacts, friends, family, coaches, competitors, customers, and other recipients can contact you.
Provides Authenticity
Your self-identity, business, and personal relationships can all suffer if your email is labeled as spam. Ensuring your recipients that your email is accurate and authentic, a signature adds value to it.
Steps to Create a New Gmail Signature on Windows
Here are some steps you should follow to create and add signature to Gmail on Windows:
1. Open the Chrome browser and go to “https://mail.google.com/” in the address section or search bar.
2. Select “See all settings” from the drop-down menu bar by following the upper right corner, clicking the icon, and clicking again.
3. The “Signature” section can be found by scrolling down under the “General” tab.
4. After choosing “+ Create New” and entering your signature’s internal name, click “Create.”
5. Type your signature into the designated box. Here, you can use standard HTML formatting, like bold and italics.
6. Once your signature is perfect, select “Signature Defaults” for the time it will appear. Choose your signature or “No signature” from the dropdown menu.
7. Click “Save Changes” when you reach the screen’s bottom.
8. That is all there is! You can now automatically sign emails sent from Gmail by adding your signature at the end of the message.
How to Add Gmail Signature On The Android App or iPhone
A Gmail signature can personalize your messages and introduce yourself well. To do so, you can add it to the Gmail app on mobile using the following steps:
1. Open the Gmail app and go to the settings menu.
2. Click or tap the “Settings” tab.
3. Tap the “Mobile signature” section after swiping down to find it.
4. Put your signature in the box.
5. Once you are done, press “OK.” After you are done, ensure your mobile signature is brief.
How to Customize a Gmail Signature with an Image
Your emails will seem more personalized and memorable to the recipients if you include an image in your signature, such as a picture or logo. How to do it is as follows:
1. Click the “Insert Image” button in the signature text field.
2. Tap “Upload,” then “Select a file,” and find the image and upload
3. Click “Save Changes” at the bottom side of the page when you are satisfied. That is it, as well. The selected image will be automatically added to your signature each time you write a new message.
How to Add HTML Signature in Gmail
You must take these actions to add your HyperText Markup Language signature to Gmail in a web browser.
- Open your Google Mail account and log in.
- Select the Gear icon for Settings.
- Select the option to View all settings.
4. Scroll down to the signature option in the general tab.
5. Select “Create new.’’
6. Give it a name, then select “Create.”
7. Your HyperText Markup Language signature should be copied and pasted into the text box.
8. After swiping down, select “Save Changes.”
Your new signature will be added after every message. You can send yourself a message to see how it appears.
How to Edit a Gmail Signature?
If you want to edit or change your email signature in Gmail. The process is similar:
1. After logging in, Click the icon in the upper right-hand corner of your Gmail account, after logging in.
2. Select “See all settings.” from the menu bar.
3. To make changes, scroll to the “Signature” section.
4. Click “Save Changes” after swiping to the bottom of the page.
Gmail Signature Example
Gmail allows for customized email signatures. They may contain hyperlinks, pictures, and other content. Here is an example of a Gmail signature :
Summing Up
Follow these steps to add a personalized signature to your Gmail account. This makes your emails look more professional and ensures that your contact details appear in your mails. You can personalize your email sign-offs with Gmail’s signature feature by adding images, links, or plain text according to your needs. It will make a lasting impression on every email you send.
